Issue of Invitation to Tender
Tuesday 2nd January 2024
Bidding Companies to Visit Sites
Wednesday 10th January 2024 &
Monday 15th January 2024
Clarification Deadline
Wednesday 24th January 2024
Clarification Return Deadline *
Wednesday 31st January 2024
Deadline for return of Tender Responses
Monday 5th February 2024
Presentation by shortlisted bidders
Monday 19th February 2024 2pm-4pm (Time slots to be confirmed virtually)
Contract Awarded by
Monday 19th February 2024
Mobilisation Meeting
Monday 26th March 2024 9:30am Barwick in Elmet CE Primary School
Contract Commencement
1st April 2024 (Second week of Easter Break i.e. Easter Monday)
This contract has one lot. Bid if it suits your firm.
The Leeds Diocesan Learning Trust has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process.
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. It is the intention of the Trust to appoint a single contractor in order to maximise the benefits for all parties.
The financial structure of the contract is designed to reflect the Trusts' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Labour costs
The core labour costs will be fixed. All other labour costs, such as for special events and out of hours events will be charged as and when incurred but at a level pre-agreed in writing.
Sundries
All sundry costs, as defined in the Contractor's response will be agreed and fixed for the first year.
Management Fee
Management fees will be fixed as part of this tender process. These should not increase during the length of the initial contract.
Aims of the Service and Tender
The key aims of the tender are to:
Provide a high standard of cleaning.
Deliver the cleaning services with consistency - good quality assurance systems in place.
Good communication at local and operations manager level with the Trust - two-way communication
Daily interaction with the school's representative at each site
Develop an effective method of handing over any special needs and comments on a daily basis.
Cleaners to work the hours that best suit the needs of the schools and maximise the work completed.
Training and development of the teams at the schools
This does not imply that this is not happening now - these are the aims of the contract.
The Trust work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors and other areas of the Trust impacts upon the teaching and learning that goes within the Trust. The Trust expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as they do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year. Additional information: Site Visits
Wed 10th Jan 24
North Stainley Church of England Primary School, Ripon
9:30am
The Federation of Holy Trinity Schools and Nursery, Ripon (Infants)
10:30am
The Federation of Holy Trinity Schools and Nursery, Ripon (Juniors)
11am
Roecliffe Church of England Primary School, Boroughbridge
12 noon
Barwick in Elmet Church of England Primary School, Leeds
1pm
St Matthew's Church of England (Aided) Primary School, Chapel Allerton Leeds
2pm
Wed 10th Jan 24
Grewelthorpe CE Primary School, Ripon
9:30am
Fountains CE Primary School, Grantley Ripon
10:30am
Dacre Braithwaite Church of England Primary School, Harrogate
11:30am
Christ Church CE (VC) Primary School, Skipton
1pm
Carleton Endowed CofE Primary School, Skipton
2pmValue not published